DAS Privacy Statement
Effective as of January 2009
Doctors’ Administrative Solutions, LLC (“DAS”) has created this privacy statement (“Statement”) in order to demonstrate our commitment to customer privacy. Privacy on the DAS web sites (the “Site”) is of great importance to us. Because we gather important information from our visitors and customers, we have established this Statement as a means to communicate our information gathering and dissemination practices. We reserve the right to change this Statement at our sole discretion.
We may require customers who register to use services and software (collectively, the “Service”) to give us contact information, such as their name, company name, address, phone number, and e-mail address, and financial qualification and billing information, such as billing name and address, credit card number, and the number of users and providers within the organization that will be using the Service. At the time you express interest in attaining additional information, or when you register for the Service, we may also ask for additional personal or company information, such as title, department name, fax number, etc. Customers can opt out of providing this additional information by not entering it when asked.
DAS uses the information that we collect to set up the Service for individuals and their organizations. We may also use the information to contact customers to further discuss customer interest in our company, the Services that we provide, and to send information regarding our company or partners, such as promotions and events. Customers may be invited to receive an email newsletter by providing an email address. Separately, customers are also asked to provide an email address when registering for the Service, in order to receive a username and password. Customer email addresses and any personal customer information will not be distributed or shared with third parties. Customers can opt out of being contacted by us, or receiving such information from us, at any time by sending an email to support@Dr-Solutions.com.
Except as we explicitly state at the time we request information, or as provided for in your Agreement(s), we do not disclose to third parties the information provided. All billing information that we collect through the Site is used solely to check the qualifications of prospective customers and to bill for the Service. This billing information is not used by DAS for marketing or promotional purposes. DAS uses a third-party intermediary to manage the credit card processing. This intermediary is solely a link in the distribution chain, and is not permitted to store, retain, or use the information provided, except for the sole purpose of credit card processing. Other third parties, such as content providers, may provide content on the web Site but they are not permitted to collect any information nor does DAS share user information with these parties.
DAS customers may also have DAS (or its affiliates or authorized third party vendors) host data and information (“Client Data”). DAS will not review, share, distribute, print, or reference any such Client Data except as provided in your Agreement(s), or as may be required by law. Individual records may at times be viewed or accessed only for the purpose of resolving a problem, support issue, or suspected violation of your Agreement(s), or as may be required by law. Notwithstanding anything to the contrary, however, DAS may access Client Data for the purpose of aggregated analysis, and may share the results of that analysis on a de-identified basis. Of course, customers are responsible for maintaining the confidentiality and security of their user registration and password.
DAS may also collect certain information from visitors to and customers of the Site, such as IP addresses, browser type, domain names, access times, and referring web site addresses. This information is logged to help diagnose technical problems, and to administer our Site in order to constantly improve the quality of the Service. We may also track and analyze non-identifying and aggregate usage and volume statistical information from our visitors and customers and provide such information to third parties.
If a user elects to use our referral service for informing a friend about our site, we ask them for the friend’s name and email address. DAS will automatically send the friend a one-time email inviting them to visit the site. DAS does not store this information.
DAS does not collect any Protected Health Information (“PHI”) as that term is defined in 45 CFR Part 164.501. To the extent that any PHI is shared with DAS, its use is governed by the current version of the DAS HIPAA Business Associate Agreement, which may be found at http://www.dr-solutions.com/documents.
When you interact with the DAS Website we strive to make that experience easy and meaningful. When you come to our Web site, our Web server sends a cookie to your computer. Cookies are files that Web browsers place on a computer’s hard drive and are used to tell us whether customers and visitors have visited the Site previously.
Standing alone, cookies do not identify you personally. They merely recognize your browser. Unless you choose to identify yourself to DAS, either by responding to a promotional offer, opening an account, or registering for a service, you remain anonymous to DAS. Cookies come in two flavors: session and persistent-based. Session cookies exist only during an online session. They disappear from your computer when you close your browser software or turn off your computer. Persistent cookies remain on your computer after you’ve closed your browser or turned off your computer. They include such information as a unique identifier for your browser.
DAS uses session cookies containing encrypted information to allow the system to uniquely identify you while you are logged in. This information allows DAS to process your online transactions and requests. Session cookies help us make sure you are who you say you are after you’ve logged in and are required in order to use the DAS application. DAS uses persistent cookies, that only DAS can read and use, to identify the fact that you are a DAS customer or prior DAS Website visitor (whatever the case may be). We are especially careful about the security and confidentiality of the information stored in persistent cookies. For example, we do not store account numbers or passwords in persistent cookies. Users who disable their Web browsers’ ability to accept cookies will be able to browse our Website but will not be able to successfully use our Service.
The Site contains links to other web sites. DAS is not responsible for the privacy practices or the content of these other web sites. Customers and visitors will need to check the policy statement of these others web sites to understand their policies. Customers and visitors who access a linked site may be disclosing their private information. It is the responsibility of the user to keep such information private and confidential.
Our Site has security measures in place to help protect against the loss, misuse, and alteration of the Data under our control. When our Site is accessed using Microsoft Internet Explorer versions 6.0 or higher, Secure Socket Layer (SSL) technology protects information using both server authentication and data encryption to help ensure that Data is safe, secure, and available only to you. DAS also implements an advanced security method based on dynamic data and encoded session identifications, and hosts the Site in a secure server environment that uses a firewall and other advanced technology to prevent interference or access from outside intruders. Finally, DAS provides unique user names and passwords that must be entered each time a customer logs on. These safeguards help prevent unauthorized access, maintain data accuracy, and ensure the appropriate use of Data.
DAS offers its visitors and customers a means to choose how we may use information provided. If, at any time after registering for information or ordering the Service, you change your mind about receiving information from us or about sharing your information with third parties, send us a request specifying your new choice. Simply send your request to support@Dr-Solutions.com.
Correcting & Updating Your Information
If customers need to update or change registration information they may do so by editing the user or organization record. To update a User Profile, log on to the site and select Setup to add or update information. To update Organization’s data, log on to DAS and select Organization Setup. To update billing information or discontinue your service, please email support@Dr-Solutions.com. DAS will respond to your correction or update request within at most 30 days from the date of your request.
Questions regarding this Statement or the practices of this Site should be directed to DAS’s Security Administrator by e-mailing such questions to support@Dr-Solutions.com or by regular mail addressed to Doctors Administrative Solutions, LLC, Attn: Security Administrator, P.O. Box 1275, Tampa, FL 33601.